Follow these steps to make a reservation in a Wickson Hall Conference Room. Below, you will find instructions for both Outlook in Windows and Office 365 on the web (scroll to the bottom).

Have you already made a reservation and need to edit it? Scroll to the Edit an existing reservation section for how to update your reservation.

Outlook 2021 or 2024

1. Go to your Calendar
   
2. Click on New Meeting > New Meeting
   
3. Enter in your reservation information
   1. Title
      
   2. Start time
      Optional: All day event
      
   3. End time
      
4. To find an available Conference Room, use the Room Finder button next to Location
   Note: the Room Finder button does not appear automatically when you create a New Appointment, hence why you should select a New Meeting
   
   1. Select the Wickson Hall Conference Rooms in the room list
      
   2. This list will only show you the available rooms. If a room does not appear on this list, the room has another reservation/meeting booked
      
   3. Note: The ESP managed conference rooms have (ESP) in their room names. The Wickson Hall conference rooms without (ESP) are not managed by ESP 
   4. Select any of the available rooms by clicking on the room name in the available room list
   5. Once selected, the room will appear in the Required attendees and the Location
   6. You can select multiple room or remove selected rooms by deleting the room from both the Required attendees and the Location
   7. Room Finder will also suggest alternative times for your meeting
   8. Note: If you select New Appointment, or if you use the Location button to select your room, Outlook will not tell you if the room is available or not
      
5. If you will have remote participants, add your Zoom meeting information to the body of the Meeting, or add the Zoom Meeting URL to the location.
6. Click Send
   

Office 365 on the web

1. Go to your Calendar
   
2. Create a new Event
   
3. Enter in your reservation information
   1. Title
      
   2. (Optional) Attendees
      Example: Meeting lead or course instructor
      
   3. Date and time of your reservation
      
   4. A room location
      
   5. If your desired Conference Room is unavailable, it will say Busy
      
   6. Reminder
      
4. Alternatively, use the Scheduling Assistant to find an available Conference Room
   
   1. Confirm your reservation date and time
      
   2. Click on Add a room
      
   3. Click on + Add Room
      
   4. Select from the Room List Wickson Hall Conference Rooms
   5. Select an available Conference Room
      
   6. Click Done to save your selected room
      
5. If you will have remote participants, add your Zoom meeting information to the body of the Meeting, or add the Zoom Meeting URL to the location.
6. Save your reservation
   

Edit an existing reservation

1. Go to your Calendar
2. Find your existing reservation
3. Open the occurrence or series
4. Edit your meeting
   1. If you will have remote participants, add your Zoom meeting information to the body of the Meeting, or add the Zoom Meeting URL to the location.
5. Click the Send Update or Save button