How do I make a reservation in a Cluster Five conference room?

Users with a Microsoft 365 mail account can reserve a Cluster Five conference rooms using their own email and calendar.

Please follow these instructions to reserve a Cluster Five conference room using either a web browser or Office 2021

A Web Browser

1. Log into email, http://365.ucdavis.edu/
2. Go to your Calendar.
   
3. Add a new calendar event.
   
4. Under the Event tab, enter in your Meeting details
   1. Title
   2. Required attendees
   3. Description
   4. Search for a room or find an available room using the Scheduling Assistant
      
5. Open the Scheduling Assistant.
   
6. At the bottom left, click Add room.
   
7. Enter in a specific Cluster Five conference room or select the option, Browse with Room Finder
   
8. Find the ClusterFive Conference Rooms list by entering the name into the Building section
   
9. The Scheduling Assistant remembers your room list, so if you've already selected a room list, choose a conference room
   
10. Confirm that the room on the bottom left says Available or Unavailable
    
    1. If the room is listed as Unavailable, your reservation request will not be approved due to another reservation.
11. Select the Conference Room to reserve your meeting
12. Select a time slot for your meeting
    
13. Click Send.
    

Outlook 2021

1. Go to your Calendar
   
2. Click on New Meeting > New Meeting
   
3. Enter in your reservation information
   1. Title
      
   2. Start time
      Optional: All day event
      
   3. End time
      
4. To find an available Conference Room, use the Room Finder button next to Location
   
5. Select the ClusterFive Conference Rooms in the room list
   

6. Note: this list will only show you the available rooms

7. Select any of the available rooms
   Once selected, the room will appear in the Required attendees and the Location

8. Room Finder will also suggest alternative times for your meeting

    

9. Click Send